Administrative Assistant

Boston, MA | Contract to Perm

Post Date: 08/09/2017 Job ID: 79176 Specialty: Office Services

A top investment management firm in Boston, MA is seeking an Administrative Assistant to join their team. In this contract-to-hire role, you will provide intense logistical support and creation and maintenance of marketing materials in order to leverage the group’ s time. The ideal candidate is a highly detail-oriented administrative professional with a positive attitude and service orientation who enjoys multi-tasking in a busy, data-rich team environment. Apply today!

Responsibilities for the Administrative Assistant:     
  • Manage the calendar
  • Coordinate meetings with various constituencies
  • Arrange international and domestic travel itineraries
  • Obtain information using various applications and market data services
  • Produce various materials including daily and quarterly reports, market data information, meeting prep packets, research materials, etc.
  • Prepare client-facing documents and presentation materials in Excel, Word, PowerPoint, and Adobe Acrobat
  • Provide telephone coverage with gate-keeping expectations
  • Handle daily mail, file systems, expense reporting, etc.
  • Provide back-up for other department support positions as needed
Requirements for the Administrative Assistant:
  • Bachelor’ s degree
  • Prior support experience; investment industry background/interest preferred
  • Advanced proficiency in MS Office (Word, Outlook, Excel, and PowerPoint)
  • Comfort in a data-rich environment
  • Prior experience with Adobe Acrobat preferred
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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