Administrative Assistant to Business Analysts

Boston, MA | Direct Hire

Post Date: 06/22/2017 Job ID: 78368 Specialty: Office Services

A prestigious, global investment management firm in Boston, MA is seeking an Administrative Assistant to assist business analysts. As the Administrative Assistant, you will be a member of the five person administrative support team that assists and supports the firm’ s public investment team, including providing back-up support to Partners and, time permitting, ad hoc support and projects as needed. The person in this role will report to the Manager, Investment Team Support, and will be responsible for working the scheduled hours of 10: 00 a.m. to 6: 00 p.m., Monday through Friday, with flexibility to adjust hours as needed. The ideal candidate should be seeking challenging work in a dynamic environment and derive satisfaction in supporting others. Apply today!

Responsibilities for the Administrative Assistant:
  • Provide excellent administrative support and client service
  • Communicate and collaborate effectively with teammates to ensure continuity of work, and priority and completion of work, in order to ensure top notch, seamless support
  • Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc.
  • Assist with calendar management, travel and meeting arrangements, etc. for analysts 
  • Maintain various company databases, contacts, and filing systems
  • Download, organize and distribute research from various websites and on-line research tools
  • Document scanning, filing, and managing
  • Prepare expense reports
  • Draft various correspondences for analysts, as requested
  • Other duties and projects as assigned
Requirements for the Administrative Assistant:
  • Undergraduate degree with 4+ years of professional experience in a direct administrative or executive assistant support role to one or more senior level executives, financial industry experience preferred
  • Demonstrated experience managing a complex calendar
  • Proven ability to exercise exemplary judgment and think critically with strong problem solving skills
  • Aptitude to thrive in a fast-paced
  • Willingness to take on additional work outside of direct responsibilities
  • Intermediate to advanced level Microsoft Office skills (Word, Excel, and Outlook)
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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