Administrative Finance Specialist

Boston, MA | Contract to Perm

Post Date: 06/09/2017 Job ID: 78747 Specialty: Office Services

Our client in Boston, MA is seeking an Administrative Finance Specialist to join their team. In this contract-to-hire role, you will be responsible for providing organizational, administrative, and clerical support to the financial team and external stakeholders. Successful candidates are highly detail-oriented, self-motivated, and have experience managing multiple high priority tasks. Apply today!

Responsibilities for the Administrative Finance Specialist:
  • Support Finance Manager with tracking of grant finances and completing quarterly project reviews
  • Prepare and track purchase orders and follow up on invoice payments
  • Manage and track expense reports for staff; work with the Institute’ s Office of Sponsored Programs to ensure adherence to grant spending guidelines
  • Process a high volume of complex expense reports, ensuring appropriate allocation to accounts
  • Support development and testing of financial forms, systems, reporting, and functionality
  • Design and maintain tracking systems to monitor administrative processes
  • Occasionally assist with grant application process, including preparation of budgets, biosketches, and other essential paperwork
  • Provide general project support, as needed, including creating slides, coordinating travel arrangements, and arranging internal and external meetings
Requirements for the Administrative Finance Specialist:
  • BA/S with at least 3 years of related experience in an administrative or finance role
  • Proficiency with various software packages, including Microsoft Word, Excel, Power Point, and other desktop tools
  • Experience in finance and accounting highly preferred
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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