Benefits Associate

Boston, MA | Direct Hire

Post Date: 07/21/2017 Job ID: 79046 Specialty: Human Resources/Training

An employee oriented investment management firm based in Boston’ s Back Bay has an opening for a Benefits Associate to join their team. The Benefits Associate will report to the Manager of Human Resources. This is an excellent opportunity for the person who is detail-oriented and pro-active, with strong interpersonal skills, appreciates the value of a productive, trusted and high-performing HR department, and would appreciate the benefits of working in the smaller environment of a very successful firm which invests eclectically across all asset classes around the globe. Apply today!

Responsibilities for the Benefits Associate:                 
  • Administer all benefit programs for both the US and UK offices
  • Support the annual benefits open enrollment process, including working with the firm’ s brokers to obtain quotes and implement required plan changes, drafting the recommendations, handling employee communications and responses, administration of changes, etc.
  • Advise employees on eligibility, coverage and other benefits matters; escalating issues to your manager in a timely fashion as needed
  • Process benefits enrollments, qualified status changes and terminations of firm- provided benefit plans
  • Process, track and maintain all invoices for benefit premiums in an accurate and timely manner; collaborate closely with the firm’ s corporate accounting team on all benefit vendor payments
  • Contact benefits carriers to facilitate problem resolution for eligibility, coverage and claim issues
  • Manage the firm’ s COBRA benefit, including preparing COBRA letters, processing and tracking all payments
  • Manage the organization’ s Section 135 commuter benefits
  • Administer the company’ s paid time off benefits, including tracking and providing policy interpretation when appropriate and handling all employee and manager inquiries
  • Prepare FMLA and other leave paperwork for HR Generalists
  • Handle the day-to-day 401K administration including enrollments, contribution rate changes, rollovers, beneficiary changes, terminations, etc.
  • Prepare the firm’ s annual 401k true-up; coordinating with the firm’ s Corporate Accounting team on estimates and actual contributions
  • Liaise with the firm’ s 401k auditors; preparing all materials necessary for the annual audit and escalating any concerns and/or issues to your manager
  • Administer all longevity awards and acting as a resource for employee questions
  • Manage the employee matching gift program
  • At the direction of your manager, research and recommend new benefits, including the drafting of recommendations
  • Produce and manage all census reporting required by the firm’ s brokers and insurers
  • Under the direction of manager, assist with regulatory filings such as EEOC reporting, 5500s, etc.
  • Document and consistently refresh all benefits processes and procedures
  • Serve as a benefits subject matter expert for team members
  • Provide administrative support on a variety of immigration related matters
  • Create and maintain comprehensive immigration files for employees requiring firm sponsored work authorization
  • Develop a comprehensive system and process for tracking all visa expiration dates
  • Create and maintain immigration compliance files (I-9 forms, PERM recruitment files, visas files, etc.)
  • Draft visa applications for your manager’ s review; pulling internal job descriptions, compensation information, organizational charts, etc. as needed
  •   Edit and update expatriate assignment and repatriation agreements
  • Review assignment agreements to ensure benefits provided are consistent with the assignment arrangement
  • Coordinate with the Payroll team to ensure all assignment adjustments (COLA, salary changes, etc.) are properly communicated and processed
  • Serve as the HR department’ s liaison to the payroll department
Requirements for the Benefits Associate:
  • Undergraduate degree from a reputable 4 year institution
  • Approximately 5 years of HR experience with a focus on benefits required (immigration experience a plus); experience in the asset management industry preferred
  • General benefits expertise, strong knowledge of applicable benefit regulations (ERISA, FMLA, IRS, etc.)
  • Experience with international benefits a plus, particularly the United Kingdom
  • Sharp quantitative, analytical mindset; comfortable using outstanding Excel skills to manage data; numbers- and detail-oriented approach
  • Solid ability to effectively and accurately document complex processes and procedures
  • Critical thinking, independent problem solving skills and sound judgment a must
  • Ability to communicate effectively, confidently and professionally (both written and oral)
  • Outstanding attention to detail and organization skills; deep appreciation for the importance of administrative details
  • Ability to manage and prioritize a high volume of multiple, competing tasks
  • Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
  • Outstanding client service orientation; empathetic; highly responsive
  • Genuine willingness to perform tactical and project work
  • Thrive in a fast-paced, deadline oriented environment
  • Ability to handle confidential information
  • Must be eligible to work in the U.S. without sponsorship                      

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