Executive Assistant

Boston, MA | Direct Hire

Post Date: 07/27/2017 Job ID: 79097 Specialty: Office Services

We have an exciting new role with a top law firm as an Executive Assistant. This is a lucrative opportunity to join a leading firm in the city of Boston. Apply today!

Responsibilities for the Executive Assistant:
  • Answer phones and retrieve, sort, and file mail
  • Perform electronic and hard-copy filing, indexing and maintenance of active files
  • Maintain inventory of office supplies and order same
  • Maintain litigation calendar with important deadlines and court dates
  • Train on deadlines court program to be provided
  • Arrange hotel and air travel for attorneys
  • Provide and/or coordinate office services and guest services
  • Maintain office guest list
  • Provide coffee and water to guests upon arrival
  • Draft and edit letters as needed
  • Assist in preparing draft legal documents, such as discovery requests, motions, briefs, memoranda, etc.              
Requirements for the Executive Assistant:
  • AdobePro experience
  • General administrative experience
  • Working knowledge of Microsoft Word, PowerPoint, Outlook, and Excel
  • Prior experience as an Executive Assistant or legal assistant preferred
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

#TMJ

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