Executive Assistant

Boston, MA | Direct Hire

Post Date: 08/04/2017 Job ID: 79149 Specialty: Office Services

Our client in Boston, MA is seeking an Executive Assistant to join their team. As the Executive Assistant, you will have the opportunity to make lasting connections with a prestigious facility. Apply today!

Responsibilities for the Executive Assistant:
  • Responsible for heavy calendar management that requires coordinating with senior leadership and their admins
  • Act as a “ site coordinator” for admins based in the Boston office, and work closely with the site coordinators in their additional offices to oversee scheduling, assign work, and ensure coverage
  • Mange all board related work, including coordinating travel and hotel arrangements, events, ensuring that “ board books” are put together and uploaded onto iPads prior to meetings
  • Pay and trouble shoot invoicing
  • Maintain the organizational chart and corporate phone list
  • Book conference rooms for meetings
  • Maintain the board calendar for the year and create agendas for the board members
  • Participate in leadership meetings
  • Manage temp staffing needs as necessary
  • Prep the CEO for meetings and provide proactive management
Requirements for the Executive Assistant:
  • Experienced in supporting C level executives
  • A background in healthcare is ideal, but not required
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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