Payroll and Benefits Administrator

Boston, MA | Direct Hire

Post Date: 07/13/2017 Job ID: 78975 Specialty: Human Resources/Training

A non-profit in Boston, MA is seeking a Payroll and Benefits Administrator to join their team. As the Payroll and Benefits Administrator, you will be responsible for the accurate and timely processing of payroll and all related documentation and reporting. This position assists the CFO and Controller as well as the HR Manager. Apply today!

Responsibilities for the Payroll and Benefits Administrator:
  • Perform complete, accurate, updated and timely payroll cycle
  • Prepare payroll for all employees by verifying time records, overtime, premium pay; calculating and producing checks or electronic transfers via payroll vendor; producing bonuses where applicable
  • Balance payroll accounts by auditing information; identifying and resolving discrepancies
  • Update records by reviewing and entering changes in exemptions, insurance changes, deductions, paid time off, pay, garnishments, etc.
  • Maintain accurate payroll records and archives as required
  • Process manual checks as needed
  • Determine payroll liabilities by entering federal and state income and social security tax information, 403(b) transfer and direct deposits, wage assignments and garnishments
  • Administer 403(b) plan
  • Prepare weekly, monthly, quarterly and year-end management reports
  • Administer MBTA Corporate pass program
  • Maintain confidentiality and protect all personal information
  • Provide training to employees for payroll and time and attendance software as needed
  • Maintain life insurance by updating calculations; initiating disbursements if needed
  • Remit tax payments by collecting and verifying data; preparing federal, state, and local tax reports, and W-2 statements; initiating payment
  • Comply with all I-9 regulations via paper and E-Verify system
  • Administer unemployment claims in coordination with third party consultant
  • Responsible for all DOL, state, and federal reports including Affordable Care Act, OSHA and EEOC / Equal Opportunity / Workforce Diversity Plan
  • Participate in educational opportunities to update knowledge and skills; read regulations and professional publications
  • Assist in reviewing and updating job descriptions and FLSA classifications
  • Assist with open enrollment benefits fair annually
  • Revise and update forms, documents, memos, and letters related to payroll
  • Review and approve all benefit vendor invoices
  • Perform and assist in special projects as requested
Requirements for the Payroll and Benefits Administrator:
  • Bachelor’ s Degree in Finance, Business, or related field
  • 3-5 years’ experience in payroll, additional benefits experience strongly preferred
  • Advanced computer skills; proficient in payroll software including reporting functions, and MS Office suite, particularly Excel and Word mail merge functions
  • Sufficiently resourceful to research answers to questions related to state and federal laws which impact payroll and benefits
  • Knowledge of taxes, compensation and wage structure required, knowledge of benefits administration and employment law preferred
  • Excellent organizational, interpersonal and communication skills, and attention to detail
  • Ability to exercise discretion and confidentiality
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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