Real Estate Administrator

Boston, MA | Contract

Post Date: 09/06/2017 Job ID: 79389 Specialty: Office Services

A prestigious financial services company in Boston, MA is seeking a Real Estate Administrator to join their team. This contract role is a terrific opportunity to make lasting connections with a highly reputable company. Apply today!

Responsibilities for the Real Estate Administrator:   
  • Initiate tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a timely basis
  • Communicate with Building Operations staff on outstanding requests, and provide feedback to the Operations Manager or Property Manager on any issues that might delay completion
  • Coordinate all charity, tenant appreciation and mall/property events
  • Contribute ideas and suggestions for various marketing plans, promotion events, etc. for the specific property
  • Establish and maintain professional working relationship with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the Property
  • Assist Property Manager on tenant relations functions and monthly/quarterly reporting requirements
  • Assist in maintaining property-specific emergency procedures and make periodic updates to the Tenant Handbook
  • Act on behalf of the Property Manager in his/her absence and advise on actions taken
  • Maintain tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis
  • Assist the Property Manager in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place
  • Set up Lease Amortization Charges and prepare required reconciliations
  • Prepare monthly tenant gross sales reports and annual reconciliation of Percentage Rent payable by tenants as specified in leases
  • Ensure that this information, which is used to monitor the success or difficulty of various retailers and local markets, is accurately maintained
  • Prepare invoices to tenants for amounts payable in a timely fashion
  • Prepare monthly variance analysis of Gross Retail Sales Report with commentary on significant variances (15%) from previous year for the Property Manager and the senior management team
  • Prepare all relevant tenant letters and documentation for year-end tenant recoveries
  • Input normalized budget information provided by the Property Manager and ensure that approved changes are appropriately reflected on the Real Estate system
  • Monitor the Purchase Order system and the Real Estate Administration system and effectively resolve any issues with Real Estate Accounting & Administration
  • Process invoices for payment by Head Office and respond to requests from Real Estate Accounting & Administration
  • Assist the Property Manager with the annual budget planning and processing
  • Prepare monthly parking revenue reports for the property
Requirements for the Real Estate Administrator:
  • Post-secondary education required
  • University or College degree preferred or working towards a degree; enrollment in financial courses desirable
  • 2-3 years’ experience in a commercial property, preferably in operations or tenant management; interest in a Real Estate career path
  • Actively pursuing a Property Management Designation such as Real Property Administrator (RPA) or Certified Property Manager (CPM) preferable
  • Working knowledge of MS Office applications required. Knowledge of Real Estate budgeting software such as REALM and CTI an advantage
  • Ability to meet changing demands and expectations of clients
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: