Billing Supervisor - Top Notch Law Firm

Boston, MA | Direct Hire

Post Date: 10/03/2017 Job ID: 78395 Specialty: Accounting & Finance

A top notch law firm in Boston’ s Financial District is seeking a Billing Supervisor to join their team. As the Billing Supervisor, you will ensure the matter setup, rates, billing requirements (including eBilling, as appropriate), and client-required reporting is correct. This position works directly with the Partners managing all aspects of billing, and monitoring unbilled and accounts receivable balances. Regular activities include setup and prebill review, coordinating billing and following up with clients to check on payment progress/eBill status. This position will also contact new clients, with approval from the responsible partner, to pro-actively manage billing setups. Apply today!

Responsibilities for the Billing Supervisor:
  • Support the partners by managing all aspects of billing for assigned clients and matters
  • Review matter set up to ensure compliance with rate agreements and outside counsel guidelines
  • Facilitate set up and provide reporting for budgets, alternate fee arrangements and accrual requests
  • Review time entries based on client and matter requirements (block billing, task codes, summer associate time etc.)
  • Review cost entries for compliance and makes partner aware of any issues
  • Submit new timekeeper approvals for ebilled clients and contacts clients regarding new matters or other eBilling system requirements
  • Complete billing for all assigned clients
  • Ensure successful submission of all invoices in appropriate eBilling vendor’ s system
  • Monitor eBilled submissions, and assist with resolution of any rejections
  • Contact the client on past due receivables and works closely with the Collections Department with any collections problems
  • Support the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated
  • Distribute month-end proformas to appropriate partners
  • Contact new clients to review billing and payment procedures and coordinates handling of any special requests
  • Contact assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place
  • Coordinate Partner departures
  • Provide unbilled time/cost and A/R reporting, and oversee matter reassignments for matter that are staying with the firm
  • Facilitate the development of staff by providing opportunities and support; provide timely feedback on work product; coach, evaluate, and recognize staff performance and accomplishments
Requirements for the Billing Supervisor:
  • Bachelor’ s Degree, from four-year college or university
  • 3 years of Elite Billing experience, and 3 years in a lead or supervisory role is strongly preferred
  • Equivalent combination of education and experience preferred
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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