Administrative Assistant III

Chestnut Hill, MA

Posted: 01/08/2019 Employment Type: Contract Specialty: Office Services Job Number: 82785

A top medical center in Chestnut Hill, MA is seeking an Administrative Assistant III to join their team. In this contract role, you will provide administrative support to physicians in their clinical, academic, research and leadership roles. Apply today!

Contract Employee Benefits:
  • Health and Dental
    • Contract employees are eligible for subsidized health and dental insurance coverage upon completion of 120 hours on assignment within four (4) consecutive weeks working a minimum of thirty (30) hours per week.
  • Paid Sick Leave
    • Contract employees who are employed to work in the Commonwealth of MA may accrue and use up to forty (40) hours of paid sick leave per calendar year in increments of no less than one (1) hour.
  • 401(k) Plan
    • Regularly recruited contract employees, who are U.S. citizens aged twenty-one (21) or older, are eligible to contribute to KNF&T’ s retirement savings plan with Fidelity Investments.
  • Short Term Disability
    • Contract employees are eligible for subsidized short term disability, covering up to 12 weeks of a disability including maternity leave.
  • Free Training
    • KNF&T uses a state of the art e-Learning software training system. We encourage all our contractors to take advantage of this training, which is available 24 hours a day, 7 days a week.

Responsibilities for the Administrative Assistant III:
  • Answer and screen telephone calls
  • Take accurate messages or direct call to appropriate person
  • Greet and direct patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority
  • Update patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments
  • Schedule patient appointments utilizing scheduling tools and resources
  • Coordinate and communicate ancillary appointments and procedures working with other hospital staff
  • Obtain patient information and materials as needed from referral sources
  • Prepare patient records for clinical activities and maintains patient records for physicians
  • Act as liaison with other departments and external customers in a calm and supportive manner
  • Handle confidential information appropriately and explains policies and procedures when necessary
  • Maintain physician's administrative and clinical calendars
  • Type correspondence, manuscripts and documents that may require complex formatting
  • Compose routine correspondence
  • Transcribe letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system
  • Compose routine correspondence
  • Prepare and distribute materials for meetings and committees
  • Assist and support licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR)
Requirements for the Administrative Assistant III:
  • High School diploma or GED required; Associate's Degree preferred
  • 3-5 years related work experience required
  • Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     
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