Administrative Assistant

Boston, MA 02115 | Contract

Post Date: 06/14/2018 Job ID: 81341 Specialty: Office Services

A leading university in Boston, MA is seeking an Administrative Assistant to join their team. In this contract role, you will support our multi-institution research team. The position is temporary part time (25-30 hours per week) with potential for permanent placement. As the Administrative Assistant, you will work closely with the Director to schedule research meetings/events, record meeting minutes, make travel arrangements, and provide general support to multiple NIH-supported research centers. Apply today!

Responsibilities for the Administrative Assistant:
  • Maintain calendar and serve as primary point of contact for visitors (including staff, faculty, students, and guests)
  • Coordinate research meetings with attendees from multiple institutions
  • Record and disseminate meeting minutes
  • Book travel for director and other Center staff
  • Assist with event coordination, including reserving rooms, ordering catering, arranging for AV support, and creating agendas
Requirements for the Administrative Assistant:
  • Bachelor’ s Degree or 3 years of relevant experience preferred
  • Proficient in Microsoft Office Suite— including Word, Outlook, and PowerPoint
  • Comfortable working with new technology/websites
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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