Administrative Assistant

Boston, MA 02115 | Contract to Perm

Post Date: 06/22/2018 Job ID: 81409 Specialty: Office Services

A leading university in Boston, MA is seeking an Administrative Assistant to join their team. In this contract-to-hire role, you will provide critical administrative functions including expense reporting, meeting scheduling, electronic file processing, event organization, and maintaining general office functions. Apply today!

Responsibilities for the Administrative Assistant:
  • Provide customer service functions including frontline visitor reception, telephone coverage and responding to co-op inquiries by both prospective and existing students
  • Identify when to appropriately refer inquiries to management and performs word processing, preparing reports, and co-op specific university paperwork
  • Support meetings, including organizations, food ordering, etc.
  • Manage work-study students including recruitment, hiring and training, and provide all necessary support to co-op staff and faculty for an effective operation
  • Provide administrative support to the Associate Dean of Multidisciplinary Graduate Engineering and Digital Learning when needed, and to other members of the department as appropriate
Requirements for the Administrative Assistant:
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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