Administrative Assistant

Boston, MA 02116

Posted: 11/09/2018 Employment Type: Contract to Perm Specialty: Office Services Job Number: 82448

A Boston based investment management firm has an opening for an Administrative Assistant to join their team. In this contract role, you will be a member of an administrative support team that assists and supports the firm’ s private investment team. The ideal candidate should consider this type of work their professional calling, and be looking for a stable, long-term opportunity. Apply today!

Responsibilities for the Administrative Assistant:
  • Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc. 
  • Arrange international and domestic travel for analysts, completing frequent changes timely and accurately as needed
  • Assist with calendar management, meeting arrangements, etc. for analysts
  • Maintain various company databases, contacts, and filing systems
  • Download, organize and distribute research from various websites and on-line research tools
  • Document scanning, filing, and managing
  • Process legal documents for signature
  • Prepare expense reports
  • Draft various correspondences for analysts, as requested
Requirements for the Administrative Assistant:
  • Undergraduate degree or equivalent with 7+ years of professional experience in a fast-paced administrative support role
  • Financial and/or real estate industry experience preferred, but not required
  • Intermediate to advanced level Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Excellent and clear communication skills, both written and oral; Strong command of English grammar and syntax
  • Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
  • Proven track record of success working collaboratively within a large team strongly preferred
  • Thrive in a fast-paced, deadline oriented environment, with the ability to multi-task and manage details
  • Experience supporting teams of high level investment and or real estate professionals is preferred, but not required
  • Outstanding thoroughness, attention to detail, and accuracy in work product
  • Must be eligible to work in the U.S. without sponsorship          

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