Administrative Assistant

Boston, MA 02116

Posted: 07/01/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83518

A Boston based investment firm with exceptional benefits and work/life balance has an opening for an Administrative Assistant to join their team. As the  Administrative Assistant, 20% of your work will be reception duties while 80% will be administrative support. This is an excellent opportunity for individuals who appreciate the rewards of working for a successful firm in a dynamic environment in support of an eclectic, global investment strategy across every asset class. Apply today!

Compensation: up to $70k

Responsibilities for the Administrative Assistant:
  • Oversee reception, answer phones, greet visitors and manage conference rooms
  • Responsible for guest access and maintaining best practices to ensure security of the office
  • Provide support for a multitude of projects using Microsoft Outlook, internal databases and intranet
  • Support whole office administrative needs such as compiling monthly conference room reports, gift ordering and providing specific departmental support
  • Coordinate seasonal tickets
Requirements for the Administrative Assistant:
  • Bachelor’ s Degree
  • 2-7 years of relevant reception experience preferred
  • Ability to handle confidential, professional and personal information
  • MS (Outlook, Word and Excel) proficiency is required. Experience with calendar management also required
  • Administrative experience in a corporate environment strongly preferred
  • Able to keep the hours of 10 a.m. – 6 p.m. with flexibility from 7 a.m. – 6 p.m.
  • Must be eligible to work in the U.S. without sponsorship        
Benefits for the Administrative Assistant:
  • Maternity and paternity leave
  • 100% Healthcare coverage
  • 401K
  • Generous vacation time and bonus days
  • Free Sport Tickets
  • Free breakfast and lunch
  • Free onsite gym
  • Substantial bonus


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