Administrative Assistant

Boston, MA 02115

Posted: 07/10/2019 Employment Type: Contract to Perm Specialty: Office Services Job Number: 84102

A top university in Boston, MA is seeking an Administrative Assistant to join their team. In this contract-to-hire role, you will assist the Administrative Officer in general office administration and operation of the Physics Department.

Responsibilities for the Administrative Assistant:
  • Serve as an operational resource for faculty, staff and students
  • Help to track and reconcile departmental sub-budgets and accounts; process and monitor journal vouchers for departmental budgets
  • Generate purchase orders and payroll warrants
  • Coordinate special department projects
  • Perform general clerical duties include typing, filing, mail sorting, scheduling meetings, answering department telephones, and photocopier supervision
  • Generate purchase orders and order supplies for department offices and labs
  • Coordinate books orders each semester; collect and post office hours and syllabi for all courses taught
  • Coordinate scheduling of Department’ s two seminar rooms and publicize seminars and colloquia 
  • Track and reconcile sub-budgets and accounts
  • Coordinate special dept. projects and search committee activities
Requirements for the Administrative Assistant:
  • Ability to utilize Microsoft Office and Banner
  • 3 years of progressively responsible office experience
  • 2 year college degree preferred
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     
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