Administrative Assistant

Cambridge, MA 02138

Posted: 03/13/2019 Employment Type: Contract Specialty: Office Services Job Number: 83244

Our client in Cambridge, MA is seeking an Administrative Assistant to join their team. In this contract role, you will work with Global Events teams to schedule partner and customer meeting requests. The ideal candidate will be proficient in Microsoft Outlook, Word and Excel to identify new/pending/changed meeting requests, schedule and confirm meeting participants and prevent overbookings. Apply today!

Responsibilities for the Administrative Assistant:
  • Assist Global Events with the execution of appointment setting
  • Organize meetings involving partners, customers, and sales and executive management
  • Coordinate individual partner calendar(s) scheduling while adjusting meetings, tracking changes, and reporting requirements/issues to management to ensure all facets of meetings are complete
Requirements for the Administrative Assistant:
  • Strong customer service
  • Exceptional knowledge in calendar management/appointment setting skills; understand and apply process and procedures related to appointment setting
  • Business analytic skill set with ability to make judgments and conclusions based on information
  • Confidentiality of data and contacts
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship     
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