Administrative Assistant to the CFO

Boston, MA 02116

Posted: 09/21/2018 Employment Type: Direct Hire Specialty: Office Services Job Number: 82097

One of Boston’ s premiere Investment Management firms is seeking an Administrative Assistant for their CFO. As the Administrative Assistant, you will support a number of departments within Financial Operations, and assist with the administrative needs of the CFO as well as his direct reports. The ideal candidate should be looking to learn and contribute in a fast-paced, team oriented environment. This position pays up to $50K-$62K. Apply today!

Benefits for the Administrative Assistant:
  • Maternity and paternity leave
  • 100% Healthcare coverage
  • 401K
  • Generous vacation time and bonus days
  • Free sport tickets
  • Free breakfast and lunch
  • Free onsite gym
  • Substantial bonus

Responsibilities for the Administrative Assistant:
  • Provide excellent administrative support and client service
  • Screen and direct various communications, including answering and directing incoming calls; setting up conference calls; distributing materials, etc.
  • Assist with calendar management, travel and meeting arrangements, etc., for CFO and his direct reports
  • Manage documents including scanning and filing tracking spreadsheets
  • Process legal documents for signature 
  • Prepare and manage expense reports
  • Assist members of the financial operations team with the preparation and processing of invoices and accounts payable for both the US and UK vendors
  • Provide mail support with reviewing all incoming mail and distribute appropriately
Requirements for the Administrative Assistant:
  • Undergraduate degree or equivalent with 2 years professional experience in a fast-paced administrative support role
  • Strong organizational and problem solving skills
  • Intermediate to advanced level Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Excellent and clear communication skills, both written and oral
  • Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
  • Thrive in a fast-paced, deadline oriented environment, with the ability to multi-task and manage details
  • Experience supporting executives or teams in financial services preferred
  • Ability to handle confidential and sensitive information
  • Must be eligible to work in the U.S. without sponsorship                     
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