Administrative Manager - Endodontics

Boston, MA 02205

Posted: 11/30/2018 Employment Type: Direct Hire Specialty: Office Services Job Number: 82575

A leading university in Boston, MA is seeking an Administrative Manager to join their team. You will be responsible for the daily academic, research and business operations of the department. As the Administrative Manager, you will have oversight of the budget and financial activity for the department including ordering of supplies; processing, submitting, reconciling and monitoring invoices and disbursement requests; etc. Apply today!

Responsibilities for the Administrative Manager:
  • Assist the Chair of the Department with managing and executing the applicant recruitment process 
  • Provide follow-up and answer inquiries to applicants
  • Liaise with International Students and Scholars Office (ISSO) related to immigration working in close cooperation with the Office of Admissions on enrollment management and licensure credentialing
  • Provide support to course directors and Endodontic Research Faculty with the preparation of grant applications for submissions for federal and non-federal awards, grant financial management, etc.
  • Assist the Department Chair in the hiring, onboarding of new Faculty and the appointment and promotions of existing faculty 
Requirements for the Senior Administrative Assistant:
  • Bachelors’ Degree is required; degree in Business, Management or equivalent preferred
  • Prior Supervisory experience
  • MS Office Experience including creating and using Excel spreadsheets, creating PowerPoint presentations, creating and editing Word documents and proficient knowledge and use of Outlook
  • Prior budgeting experience including planning, forecasting and monitoring of the department budget including reconciliation of invoices/purchase orders/credit card and travel expenses 
  • 5+ years’ experience working in a similar role with similar duties
  • Prior work experience in an academic setting is highly desired
  • Previous experience with SAP a plus
  • Prior Grant Management experience preferred
  • Must be eligible to work in the U.S. without sponsorship                     

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