Analyst Administrative Assistant

Boston, MA 02116 | Direct Hire

Post Date: 05/25/2018 Job ID: 80161 Specialty: Office Services

A Boston based investment management firm is seeking an Analyst Administrative Assistant to join their team. This position is a member of the seven person administrative support team that assists and supports the firm’ s private investment team, including providing back-up support to Partners and, time permitting, ad hoc support and projects as needed. The person in this role will be responsible for working the scheduled hours of 10: 00 a.m. to 6: 00 p.m., Monday through Friday, with flexibility to adjust hours as needed. Apply today!

Responsibilities for the Analyst Administrative Assistant:
  • Provide excellent administrative support and client service
  • Communicate and collaborate effectively with teammates to ensure continuity of work, and priority and completion of work, in order to ensure top notch, seamless support
  • Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc.
  • Arrange international and domestic travel for analysts, completing frequent changes timely and accurately as needed
  • Assist with calendar management, meeting arrangements, etc. for analysts
  • Maintain various company databases, contacts, and filing systems
  • Download, organize and distribute research from various websites and on-line research tools
  • Document scanning, filing, and managing
  • Process legal documents for signature
  • Prepare expense reports
  • Draft various correspondences for analysts
Requirements for the Analyst Administrative Assistant:
  • Bachelor’ s Degree or equivalent
  • 7+ years professional experience in a fast-paced administrative support role
  • Financial and/or real estate industry experience preferred
  • A reputation with previous employers for the highest integrity and outstanding performance
  • Excellent and clear communication skills, both written and oral; Strong command of English grammar and syntax
  • Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
  • Proven track record of success working collaboratively within a large team strongly preferred
  • Thrive in a fast-paced, deadline oriented environment, with the ability to multi-task and manage details
  • Experience supporting teams of high level investment and or real estate professionals is preferred, but not required
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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