Analyst Administrative Assistant

Boston, MA 02116

Posted: 06/21/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 82758

Do you have 3-10 years of professional experience in a fast-paced administrative support role? A top  investment management firm in Boston, MA is seeking an Analyst Administrative Assistant. You will work on a five person administrative support team, whose main focus is real estate investing. If you are someone who enjoys being a member of a team supporting a large group and has interest in the financial and/or real estate industry, then we'd love to chat! 

Hours: 10am-6pm 

Compensation: Up to $90K

Responsibilities for the Analyst Administrative Assistant:
  • Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, distributing faxes, etc.
  • Assist with calendar management, travel and meeting arrangements, etc. for analysts
  • Maintain various company databases, contacts, and files
  • Download and organize research from various websites
  • Document scanning, filing, and managing
  • Process legal documents for signature 
  • Prepare expense reports
  • Draft various correspondences for analysts
Requirements for the Analyst Administrative Assistant:
  • Bachelor’ s degree or equivalent with 3-10 years professional experience in a fast-paced administrative support role - financial and/or real estate industry experience preferred, but not required
  • A reputation with previous employers for the highest integrity and outstanding performance
  • Strong organizational and problem solving skills
  • Intermediate to advanced level Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Strong command of English grammar and syntax
  • Excellent and clear communication skills, both written and oral
  • Ability to work independently while at the same time work effectively in a collaborative structure with personnel throughout every level of the company
  • Proven track record of success working collaboratively within a large team strongly preferred
  • Experience supporting teams of high level investment and or real estate professionals is preferred, but not required
  • Must be eligible to work in the U.S. without sponsorship         
Benefits: 
  • Maternity and paternity leave
  • 100% Healthcare coverage
  • 401(k) plan
  • Generous vacation time and bonus days
  • Free Sport Tickets
  • Free breakfast and lunch
  • Free onsite gym
  • Substantial bonus

 #TMJ

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