Assistant to Director of Administration

Boston, MA 02111

Posted: 05/07/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83639

A leading law firm in Boston, MA is seeking an Assistant to Director of Administration, Facilities and Operations. The ideal candidate will have two to four years of administrative experience as well as superior technology skills in Word, Excel, and Outlook. Sound like you? Apply today!

Responsibilities for the Assistant to Director of Administration, Facilities and Operations:
  • Answer and direct telephone calls, retrieve and deliver voice mail messages
  • Keep track of building access cards
  • Tend to all office rent and send out monthly statements to tenants
  • Maintain employee list and send up to date list to building security
  • Track daily billback records and log them
  • Follow up daily with non-compliance offenders
  • Report works orders to building maintenance
  • Word process, prepare and edit documents, correspondence, memoranda, etc. from handwritten draft
  • Process bills for services rendered through the firm’ s accounting department
  • Assist with retrieving daily sick calls and assignments as necessary
  • Answer and direct telephone calls, retrieve and deliver voice mail messages
  • Schedule appointments, conferences and evaluation feedback meetings
  • Word process, prepare and edit documents, correspondence, memoranda, etc. from handwritten draft
  • Assist with all initiatives for administrative staff
  • Coordinate large firm events
Requirements for the Assistant to Director of Administration, Facilities and Operations:
  • Minimum of 2-4 years of previous administrative experience preferred
  •   Superior technical skills in Microsoft Office Suite applications (specifically Word, Outlook, and Excel)
  • Strong communications skills, both written and oral
  • Excellent interpersonal skills; ability to work with all levels of management
  • Ability to multi-task and work in a team environment
  • Flexible schedule, available to work overtime as needed
  • Discretion and confidential essential
  • Must be eligible to work in the U.S. without sponsorship                     
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