Billing Coordinator

Boston, MA 02210 | Direct Hire

Post Date: 08/10/2018 Job ID: 81733 Specialty: Accounting & Finance

A prestigious financial services company in Boston, MA is seeking a Billing Coordinator to join their team. As the Billing Coordinator, you will oversee to ensure the matter setup, rates, billing requirements, and client-required reporting is correct. This position works directly with the Partners managing all aspects of billing, and monitoring unbilled and accounts receivable balances. Regular activities include setup and prebill review, coordinating billing and following up with clients to check on payment progress/eBill status. This position will also contact new clients, with approval from the responsible partner, to pro-actively manage billing setups. Apply today!

Responsibilities for the Billing Coordinator:
  • Support the Partners by managing all aspects of billing for assigned clients and matters
  • Review matter set up to ensure compliance with rate agreements and outside counsel guidelines
  • Facilitate set up and provides reporting for budgets, alternate fee arrangements and accrual requests
  • Review time entries based on client and matter requirements (block billing, task codes, summer associate time etc.)
  • Review cost entries for compliance and makes Partner aware of any issues
  • Submit new timekeeper approvals for ebilled clients and contacts clients regarding new matters or other eBilling system requirements
  • Complete billing for all assigned clients. For eBilled clients, ensures successful submission of all invoices in appropriate eBilling Vendor’ s system
  • Monitor eBilled submissions, and assists with resolution of any rejections
  • Contact the client on past due receivables and works closely with the Collections Department with any collections problems
  • Support the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated
  • Distribute month-end proformas to appropriate partners
  • Contact new clients to review billing and payment procedures and coordinates handling of any special requests
  • Contact assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place
Requirements for the Billing Coordinator:
  • Bachelor’ s Degree, from four-year college or university, and 5+ years of Elite Billing experience
  • Technical skills (Word, Excel, Elite Billing, eBilling Hub, various eBilling Vendor systems)
  • Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors
  • Basic arithmetic skills (add, subtract, multiply, divide all units of measure)
  • Ability to solve practical problems, dealing with a variety of variables where little standardization exists
  • Proficient in the following software:
    • Document Management: MS-Office (MS Word, Excel), File Site
    • Accounting Software: Elite Enterprise, eBilling Hub, Chrome River
    • Communications: Outlook, Office Communicator, Internet Explorer
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     

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