Commercial Real Estate Legal Assistant

Boston, MA | Direct Hire

Post Date: 01/26/2018 Job ID: 79953 Specialty: Legal & Compliance

A prestigious Boston law firm is seeking a Commercial Real Estate Legal Assistant to join their team. As the Commercial Real Estate Legal Assistant, you will perform a broad range of secretarial and administrative support for several attorneys in the Real Estate Department. Apply today!

Responsibilities for the Commercial Real Estate Legal Assistant:
  • Assist attorney(s) with duties including but not limited to transcription, typing, filing and data entry
  • Provide calendar management support for assigned attorneys and may consistently interact with clients via the phone or in person
  • Organize and maintain all files relating to practice and administrative matters in accordance to attorney preferences
  • Provide general secretarial support to assigned attorney(s) 
  • Deal with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively
  • Prepare legal documents, correspondence, memos, letters and reports
  • Establish and maintain files
  • Assist in preparing written and oral presentations
  • Take dictation as necessary and transcribes all correspondence
  • Organize, summarize and index documents
  • Send and retrieve documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters
  • Assume accountability for all incoming and outgoing calls
  • Answer phones, deal with routine inquires for both internal and external contacts
  • Refer calls to other contacts as needed and take thorough messages
  • Maintain attorney(s) calendar and contact lists as requested
  • Arrange all aspects of both internal and external client meetings and conferences
  • Stay apprised of calendars and actively communicates changes or reminders as needed
  • Assume expertise of Firm calendar management software
  • Coordinate all business related travel arrangements for direct report attorneys
  • Operate standard office equipment such as computers, photocopiers, calculators, the dictaphone and uses required software applications to effectively perform job duties
Requirements for the Commercial Real Estate Legal Assistant:
  • High School Diploma or equivalent
  • 3+ years of secretarial experience in a fast paced organization, preferably a legal setting working within the Real Estate department
  • Proficiency with word processing, spreadsheet, Internet, presentation and time and billing software
  • Professional experience with Carpe Diem, Elite, Outlook, and MSWord
  • Typing speed of 70 WPM or more with a high degree of accuracy
  • Proficiency with dictaphone or any other secretarial related equipment
  • Demonstrated ability to balance customer service while delivering high results and productivity.
  • Strong knowledge of legal terminology
  • Knowledge of legal document formats such as Purchase & Sale Agreements, Deeds, Leases, Amendments, and other real estate transactional documents
  • Open to overtime and a Notary Public is a strong plus
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      

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