Executive Assistant - Venture Capital and Private Equity

Boston, MA 02109 | Direct Hire

Post Date: 06/26/2018 Job ID: 81008 Specialty: Office Services

A venture capital and private equity company in Boston, MA is seeking an Executive Assistant to join their team. As the Executive Assistant, you will support several investment professionals, including a Managing Director, two Principals, and a Vice President. The ideal candidate will be professional and articulate, with excellent management skills. Apply today!

Responsibilities for the Executive Assistant:
  • Maintain calendars, schedule appointments and set up meetings
  • Make extensive travel arrangements, both international as well as domestic; prepare itineraries and expense reports
  • Answer phone calls, often of a confidential or sensitive nature
  • Maintain proper flow of information and communication
  • Track and maintain database 
  • Track and maintain deal information, both electronic and physical
  • Creation and maintenance of information systems to support team
  • Coordinate with external companies for supported individuals regarding meetings, information flow, etc.
  • Help prepare presentations using PowerPoint
Requirements for the Executive Assistant:
  • Excellent computer skills (MS Word, PowerPoint, Excel, Outlook)
  • At least 8 years of experience as an Executive Assistant in a professional services firm such as private equity or management consulting
  • College degree
  • Self-starter who takes initiative, displays good judgment, is reliable and dependable, and likes being busy
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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