Executive Assistant

Boston, MA | Direct Hire

Post Date: 02/02/2018 Job ID: 80437 Specialty: Office Services

We have an exciting new role for a global consulting team in Boston, MA as an Executive Assistant. In this role, you will perform diversified administrative duties for three Vice Presidents, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly time and expense reporting, graphic presentations, and other related duties as required. Apply today!

Responsibilities for the Executive Assistant:
  • Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence
  • Coordinate calendars and schedule meetings
  • Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach
  • Communicate agendas and respond to calendar changes as needed
  • Support partners in their relationship management by entering new CRM contacts promptly and completely, actively maintaining the accuracy of CRM contact information
  • Achieve mastery of the CRM system via regular attendance of training sessions and partner with the global/local marketing on contact audits, data campaigns and other relationship management efforts
  • Act as an interface for clients and all levels of staff with the VPs as appropriate
  • Coordinate detailed travel arrangements with their travel firm and outside agencies including air, hotel, car, etc. as business needs and personal preferences dictate
  • Type and proof correspondence including letters, memos, documents and reports as required
  • Produce computer graphics for client presentations using PowerPoint (Wizard)
  • Collaborate with other Executive Assistants to provide phone coverage, work coverage and general team support
  • Perform other related duties as requested or as responsibilities dictate, e.g., weekly time and expense reports, maintain up-to-date paper and electronic files, etc.
Requirements for the Executive Assistant:
  • Bachelor’ s Degree or an equivalent combination of education, training and experience
  • 5 years’ direct executive secretarial experience
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
  • Strong customer service focus
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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