Executive Assistant

Boston, MA 02116 | Contract

Post Date: 07/11/2018 Job ID: 81502 Specialty: Office Services

A leading financial services company in Boston, MA is seeking an Executive Assistant to join their team. In this contract role, you will be responsible for providing administrative support to 2 executive-level individuals and operationally to their respective teams. Responsibilities include assisting assigned executives in the management of schedules, booking travel, expense management, typing team communications, and managing confidential information in a professional manner. Apply today!

Responsibilities for the Executive Assistant:
  • Schedule and coordinate all required resources for meetings, including connection of required technologies
  • Handle additional administrative tasks as necessary
  • Provide operational support to the teams
  • Act as liaison with technical support needs of executives
  • Responsible for greeting visitors including security clearance, obtaining guest WiFi access, and management of physical space
  • Manage team meetings both physical and virtual, including scheduling, technical set up, agenda, and action items
  • Handle catering as needed for small and large meetings across multiple locations
  • Assist with event planning and management inclusive of logistics, invitations, and technical requirements for onsite meeting organization
  • Collaborate with teams and other Executive Assistants across the globe
  • Manage access permissions and distribution lists for organization
Requirements for the Executive Assistant:
  • Bachelor’ s Degree preferred
  • Ability to handle sensitive and confidential situations
  • Excellent organizational and problem-solving abilities
  • Exceptional time management
  • Ability to prioritize tasks independently
  • Knowledge of Microsoft O365 Suite is a plus
  • Must be eligible to work in the U.S. without sponsorship                     

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: