Executive Assistant

Boston, MA 02111

Posted: 09/06/2018 Employment Type: Contract Specialty: Office Services Job Number: 81972

A reputable university in Boston, MA is seeking an Executive Assistant to join their team on a contract basis. The Executive Assistant will report to the Vice President, where he/she will provide support by carrying out complex executive administrative duties. For example, managing the executive’ s schedule of meetings, and managing a high volume of meeting requests.

Responsibilities of the Executive Assistant:
  • Assisting the VP in managing and prioritizing communications with internal and external constituencies
  • Organizing and planning logistics of meetings, retreats, and events
  • Editing, proofreading, and composing correspondence and reports
  • Participating in or leading assigned projects for the VP’ s office
  • Organizing and planning complex, worldwide travel arrangements
  • Monitoring expenses
  • Developing and managing office policies and procedures

Requirements for the Executive Assistant:
  • Associate’ s Degree or equivalent required; Bachelor’ s Degree preferred
  • 3-5 years of related professional experience
  • Experience in a not-for-profit or university setting preferred
  • Superior written and oral communications skills
  • Ability to work with confidential information and data
  • Strong interpersonal skills with a customer service focus
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship     

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