Executive Assistant

Boston, MA 02109

Posted: 10/05/2018 Employment Type: Direct Hire Specialty: Office Services Job Number: 82212

A well-known financial services company in Boston, MA is seeking an Executive Assistant to join their team. As the Executive Assistant, you will be responsible for providing administrative support to an assigned team. The primary responsibilities of the Executive Assistant are: drafting Microsoft Office documents, scheduling meetings, making travel arrangements, filing, opening and distributing of mail and faxes, etc. Apply today!

Perks for the Executive Assistant:
  • Collaborative environment that enables you to step outside your role to add value wherever you can
  • Direct access to clients, information and experts across all business areas around the world
  • Opportunities to grow your expertise, take on new challenges, and reinvent yourself
  • Inclusive culture that values each employee’ s unique perspective
  • High-quality benefits program emphasizing good health, financial security, and peace of mind
  • Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
  • Volunteer opportunities to give back to your community and help transform the lives of others
Responsibilities for the Executive Assistant:
  • Schedule resources such as people, meetings and appointments, rooms, equipment, or other resources (i.e. vehicles)
  • Plan and coordinate travel arrangements; maintain calendars
  • Sort and distribute mail, fax, make copies, file
  • Reconcile and submit expense reports
  • Gather and arrange materials and relevant information for supervisor or assigned project (e.g. reports, charts)
  • Assemble client presentation materials
  • Maintain, update or create databases and/or database information (e.g. files, records, etc.)
  • Draft correspondence and memoranda, prepare and distribute detailed minutes of meetings
  • Prepare high quality presentations, reports, spreadsheet and other documents
  • Communicate policies and guidelines from supervisor’ s office to either internal or external parties, as necessary
  • Work with confidential information in a professional and discrete manner
  • Proofread documents, reports and letters for typographical and grammatical errors as well as for content, and make revisions as needed
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements for the Executive Assistant:
  • 2 + years’ experience.
  • Bachelor's Degree
  • Proficient in MS Office (Word, Excel, PowerPoint & Visio)
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     
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