Executive Assistant

Boston, MA 02109

Posted: 11/21/2018 Employment Type: Contract Specialty: Office Services Job Number: 82529

A leading financial services company in Boston, MA is seeking an Executive Assistant to join their team. In this contract role, you will be responsible for performing a broad range of administrative functions for the Operations Executive/Partner. The Executive Assistant works closely with the executive on a day to day basis, relieving him/her of minor administrative details and maintaining the workflow in the area of responsibility during his/her absence. Apply today!

Responsibilities for the Executive Assistant:
  • Maintain calendar
  • Process and coordinate expense reporting
  • Exercise considerable judgment and discretion in handling requests for appointments and telephone calls, routing them to others or dealing with them on own initiative when appropriate
  • Schedule and prepare agenda for regular meetings
  • Coordinate and organize meetings, events and travel plans
  • Review and prioritize disbursements of interoffice documentation, reports, and more
  • Receive and respond to letters, e-mails, and memos
  • Answer telephone calls, take messages, respond to questions and direct callers to appropriate parties as necessary
  • Type all correspondence, i.e. memorandum, letters, etc.
  • Analyze highly confidential information as needed
  • Create presentations, charts and spreadsheets for meetings
Requirements for the Executive Assistant:
  • BA/BS degree or equivalent work experience
  • 3-5 years of administrative assistant experience
  • Must be detailed oriented
  • Professional appearance and demeanor
  • Outstanding communication skills with employees at all levels
  • Ability to organize, set priorities, and multitask
  • Advanced PC skills, MS Office Suite - PowerPoint skills a must
  • Ability to perform long-range tasks while experiencing short-term interruptions
  • Ability to discretely handle sensitive and confidential material
  • Ability to use tact and good judgment in confidential situations
  • Must enjoy a consistently fast-paced and challenging work atmosphere
  • Must be eligible to work in the U.S. without sponsorship                     
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