Executive Assistant

Boston, MA 02116

Posted: 04/08/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83430

Boston, MA 
Compensation: $80K-83K based on experience 

A global consulting company in Boston, MA is seeking an experienced Executive Assistant to join their dynamic team. In this role, you will provide administrative support to the firm’ s leaders. As the Executive Assistant you will perform diversified administrative duties such as complex calendar management and meeting scheduling, coordination of global travel plans and thorough expense reporting. This position pays up to $83K based on experience. Apply today!

Responsibilities for the Executive Assistant:
  • Schedule complex meetings both internal and with clients/resolve scheduling conflicts 
  • Collaborate with EA team to effectively coordinate and confirm global meetings and conference calls
  • Coordinate frequent and detailed travel arrangements with the Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
  • Submit frequent detailed expense reports and manage audit process to ensure proper reimbursement
  • Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence and assist with correspondence, including drafting memos and emails as required
  • Support Partners in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information
  • Achieve mastery of the CRM system through attendance of training sessions and partner with the global/local marketing on contact audits, data campaigns and other relationship management efforts
  • Interface with clients and all levels of company staff
  • Provide occasional graphics assistance for client presentations using PowerPoint
  • Contribute to EA team by providing back-up support to other EAs, participate in team related activities and events and act as a role model consistent with Operating Principles

Requirements for the Executive Assistant:
  • Bachelor’ s degree or an equivalent combination of education, training and experience
  • Minimum of 5 years direct Executive Assistant experience
  • Ability to handle highly confidential information
  • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship      

 #TMJ

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