Executive Assistant

Boston, MA 02108

Posted: 07/29/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83805

We have an exciting opportunity for an Executive Assistant at a top venture capital and private equity firm in Boston, MA. In this role, you will report directly to the Executive Managing Director and work closely with the Chief Operating Officer and other members of the Finance and Administration Team. Apply today!

Compensation: Up to $80K

Responsibilities for the Executive Assistant:
  • Manage business and personal calendars and schedule all in-person and telephonic meetings
  • Prepare daily schedule and keep Executive Managing Director on time with daily meetings/calls/appointments
  • Monitor, review, prioritize and file all e-mail correspondence and manage all information flow
  • Answer and prioritize all incoming phone calls 
  • Coordinate all travel plans and create detailed travel itineraries
  • Track and manage correspondence with all current and prospective investors
  • Coordinate investor presentations and summaries prior to all meetings 
  • Prepare summary investor data sheet for each investor/prospective investor call and meeting
  • Coordinate and schedule all Board of Directors meetings
  • Coordinate and schedule meetings and calls with portfolio company management
  • Assist with preparation of events and meetings
  • Prepare monthly expense reports and business card reconciliations
  • Coordinate holiday and special occasion gifts for employees and vendors
Requirements for the Executive Assistant:
  • 2-3 years' experience
  • Bachelor’ s degree preferred
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     

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