Executive Assistant

Cambridge, MA 02138

Posted: 11/08/2018 Employment Type: Contract to Perm Specialty: Office Services Job Number: 82377

A prestigious institution in Cambridge, MA is seeking an Executive Assistant to join their team. In this contract-to-hire role, you will support the travel and scheduling needs of the department chair and provide correspondence support as well as letter drafting and agendas for meetings. Apply today!

Responsibilities for the Executive Assistant:
  • Provide wide range of complex office and administrative support to a senior manager or executive
  • Serve as principal contact and source of information for customers of the department, including faculty, students, staff and external customers
  • Develop, implement and administer office procedures, policies and operations
  • Monitor budget including tracking expenditures and preparing reports
  • Maintain personnel records
  • Review, route, answer and monitor follow up actions on correspondence
  • Provide wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases
  • Use multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email
  • Use Internet, may include basic website maintenance
  • Manage complex calendars, meetings arrangements, appointments and travel arrangements
  • Attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items
Requirements for the Executive Assistant:
  • Ability to rapidly learn departmental policies and procedures
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     
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