Executive Assistant

Needham, MA | Direct Hire

Post Date: 04/14/2018 Job ID: 80932 Specialty: Office Services

A real estate company in Needham, MA is seeking an Executive Assistant to join their team. In this contract-to-hire role, you will provide high-level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. You may also train and supervise lower-level clerical staff. Apply today!

Responsibilities for the Executive Assistant:
  • Answer phone inquiries, direct calls, and provide basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents
  • Photocopy, fax, collate, etc., as needed
  • Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed
  • Plan/organize and implement events such as meetings, business luncheons, or client dinners
  • Manage executive schedule and acts as liaison for executive team
  • Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meeting
  • Handle confidential information; organize and maintain files
  • Prepare information and research for executive needs
  • Help plan company events, meetings, and employee team building activities or special projects
  • Answer phone inquiries, direct calls for executive team
Requirements for the Executive Assistant:
  • Bachelor’ s Degree in business administration or related field preferred
  • 3-5 years’ prior experience in mid- to senior-level administration, business, management, or related field
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed
  • Able to concentrate on multiple problems/tasks at once
  • Excellent time management and prioritization skills
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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