Executive Assistant

Watertown, MA 02472

Posted: 11/02/2018 Employment Type: Direct Hire Specialty: Office Services Job Number: 82408

Our client in Watertown, MA is seeking an Executive Assistant to join their team. As the Executive Assistant, you will support the CEO, CFO and General Counsel. The ideal candidate will handle complex situations, multiple responsibilities, simultaneously mixing long-term projects with understanding the immediate needs of the CEO, CFO and General Counsel. The incumbent should have a proven history of exhibiting the skills to collaborate and achieve actionable results through others. Apply today!

Responsibilities for the Executive Assistant:
  • Coordinate and maintain smooth communication efforts of the CEO, CFO, and the General Counsel between internal departments and senior management
  • Research, prioritize and follow up on incoming issues and concerns addressed to the Executives
  • Work with the Executives to keep them well informed of upcoming commitments and responsibilities
  • Schedule and organize complex activities and events such as Team Meetings, Peer Group Meetings, Board of Director Meetings, etc.
  • Work with the Executive team to develop and create various materials in preparation for leadership
  • Manage all communication related to inbound and outbound phone traffic, email, and other related communications for the Executives
  • Complete and follow through on critical aspects of tasks and projects for the Executives with a hands-on approach
  • Demonstrate confidentiality and discretion in all matters related to support of senior executive team
  • Open, route and respond to mail and email correspondence for the Executives and determine level of priority
  • Act as a project manager for special projects, and coordinates and collaborates with other team members
  • Coordinate personal invoices, travel, and benefits
Requirements for the Executive Assistant:
  • Bachelor’ s Degree
  • 5 years of relevant work experience supporting C Suite leadership
  • Possess excellent time management and communication skills (written and verbal)
  • High level of proficiency and strong technical knowledge of Microsoft Suite, PowerPoint, Adobe and MS
  • Excellent interpersonal and customer service
  • Excellent analytical and problem solving skills 
  • Highly organized, detail-oriented, and able to multi-task and possess problem-solving skills
  • Ability to prioritize work and work with limited direction and supervision
  • High sense of urgency, must work well under pressure, excellent organizational abilities and be able to manage several priorities in a day
  • Ability to handle and maintain the confidentiality of highly sensitive information
  • Ability to thrive in a fast paced and dynamic environment
  • Must be eligible to work in the U.S. without sponsorship                     

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