Executive Assistant

Wellesley, MA 02181

Posted: 03/21/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 82972

A boutique recruiting firm is seeking an experienced Executive Assistant to join their office in Wellesley, MA. The role includes administrative duties (reception, travel arrangements, calendar management, expense reports, data entry, etc.) and office management duties (managing vendors, supplies, IT assistance, building requests, etc.) as well as interfacing with the New York office. The successful candidate will also serve as a key contact/liaison with both candidates and clients which will include scheduling interviews, arranging candidate travel, preparing and ensuring the accuracy of client deliverables, and ongoing maintenance of candidate information. Apply today!

Requirements for the Executive Assistant:
  • 3+ years in an executive administrative position, ideally with an executive search or asset management organization
  • Self-starter and ability to multi-task and work independently in a small team environment
  • High level of integrity and can maintain strict confidentially with personal and proprietary information
  • Proficiency with Microsoft Office (Outlook, Word, Excel, and Power Point)
  • Comfort proofreading and editing
  • Previous experience with recruiting software (i.e. Cluen, BullHorn) a plus
  • College background preferred
  • Strong organizational skills with great attention to detail
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     

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