Executive Assistant to the President

Boston, MA 02110

Posted: 08/23/2018 Employment Type: Direct Hire Specialty: Office Services Job Number: 80540

Our client in Boston, MA is seeking an Executive Assistant to the President to join their team. As the Executive Assistant, you will support the President being in charge of a wide range of responsibilities. You will support the office's business objectives as well as the President's personal and philanthropic activities. Apply today!

Responsibilities for the Executive Assistant to the President:
  • Read, prioritize, and reply to email and other correspondence, including preparation of dictated responses
  • Manage President's calendar and review and update master office calendar so that the two calendars are in synchrony
  • Maintain and scrub business and personal contacts database
  • Organize and file President's notes, records and documents in hard and electronic formats related to office and personal activities, so that materials are readily available when needed
  • Arrange in person and telephonic meetings, including assembly of meeting materials
  • Manage President's travel (business and personal) as well as employee travel when they accompany the President on business trips
  • Serve as liaison with wide range of advisors, trustees and outside professionals
  • Research a variety of topics as requested and access various publications
  • Organize hospitality for office functions
  • Assist office manager with office supplies with inventory and equipment maintenance
  • Attend to tasks related to family needs from household staff to supporting life style generally
  • Manage personal shopping
Requirements for the Executive Assistant to the President:
  • 15 years' experience as an Executive Assistant
  • Understanding of privacy, discretion and confidentiality
  • Ability to take dictation
  • Deep competency with Microsoft Word, Excel and PowerPoint
  • Experience with records management/document sharing (eg, Sharepoint)
  • Good writer/editor
  • Ability to prioritize President's requests
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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