Executive and Personal Assistant

Boston, MA | Direct Hire

Post Date: 02/02/2018 Job ID: 80435 Specialty: Office Services

A highly successful hedge fund company in Boston, MA is looking for a dynamic Executive and Personal Assistant to provide administrative support as well as personal assistance to one of the managing partners of the firm. You will be acting as their primary assistant and liaison in both their personal and professional lives. As the Executive and Personal Assistant, you will be expected to prioritize their day in order to meet the needs of the managing partner whom they support. Apply today!

Responsibilities for the Executive and Personal Assistant:
  • Provide administrative support, including managing and organizing business and personal calendars and files, handling internal and external correspondence, processing authorized signatures, and preparing expense reports
  • Manage domestic and international travel arrangements with detailed itineraries
  • Run errands including purchasing personal items and gifts
  • Track and pay certain bills and invoices
  • Become involved with special project work as needed
Requirements for the Executive and Personal Assistant:
  • Relevant work experience; prior experience with a financial services company preferred
  • Ability to discretely handle confidential and sensitive information
  • Driver’ s license needed and access to a car preferred
  • Deeply comfortable with technology and adapting to new systems
  • Extensive experience with logistics and travel
  • Availability outside of business hours
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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