Faculty Data Services Coordinator

Boston, MA 02205 | Direct Hire

Post Date: 08/09/2018 Job ID: 81729 Specialty: Office Services

A leading university in Boston, MA is seeking Faculty Data Services Coordinator to join their team. As the Faculty Data Services Coordinator, you will provide administrative support to the Director of Faculty Academic Services and Operations in the Office of the Dean. The Faculty Data Services Coordinator is responsible for collaborating with the Director, internal and external departments for overseeing faculty employment matters at the Dental School. Apply today!

Responsibilities for the Faculty Data Services Coordinator:
  • Process all SAP transactional items, faculty HR transactions, and faculty hires and terminations
  • Update salary cost distribution changes and position information on budget flat file and also oversee immigration
  • Manage and oversee vacation entry and adjustments to Time Matters sick/vacation accrual database for faculty on a monthly basis
  • Update faculty licensure and credentialing information into the online portal ensuring compliance with CPR and dental licensure
  • Update faculty changes in internal telephone directory
  • Responsible to review and process all appointment and promotion packets from departments
  • Update all faculty titles in SAP, Directory, and Website
  • Issue final appointment and promotion letters, process merit increases for faculty promotions
  • Update faculty education and rank records in SAP
  • Assist the Director of Faculty Academic Services and Operations with the drafting, editing, and distribution of faculty letters of offer
  • Process all onboarding paperwork received from departmental hiring managers to ensure compliance with Human Resources requirements
  • Provide guidance to faculty members and departments regarding the different types of approved leaves available to full-time and part-time faculty
Requirements for the Faculty Data Services Coordinator:
  • Bachelor's Degree required
  • 3-5 years in an administrative support role supporting multiple people with a variety of responsibilities
  • High level of attention to detail with correspondence and project specific work
  • Must be able to multi-task and prioritize
  • Must be able to critically think and problem solve and present ideas and or solutions for issue resolution
  • Must be comfortable interacting with Dean’ s, Department Chairs, Directors and Faculty and other high level University offices on a daily basis
  • Ability to work in a system driven environment with intermediate level experience in the following
  • Microsoft Office Applications – Excel, Word, Power point, Outlook
  • Must be eligible to work in the U.S. without sponsorship                     
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