IP Docketing Assistant

Boston, MA 02111 | Direct Hire

Post Date: 08/07/2018 Job ID: 81713 Specialty: Legal & Compliance

A leading law firm in Boston’ s Financial District is seeking an IP Docketing Assistant to join their team. As the IP Docketing Assistant, you will focus on handling various trademark and patent matters in the firm's Intellectual Property group, including specifically docketing, annuity/maintenance fees, mail distribution, file transfers, file audits; and generating specific docketing reports. Apply today!

Responsibilities for the IP Docketing Assistant:
  • Maintain trademark docket in CPI, including the docketing of inbound, outbound and internal communications
  • Facilitate accurate and timely payment of all patent and trademark renewals and maintenance fees
  • Coordinate with attorneys in obtaining payment instructions from clients for upcoming renewal payments
  • Send payment instructions to outside annuity service
  • Maintain annuity records and invoices, and prepare weekly/monthly annuity reports
  • Process and distribute of mail
  • Audit all patent and trademark files
  • Audit/review of incoming files and entering of transferred-in cases into CPI database
  • Update database for transferred-out cases, and facilitate communication with Records department
  • Assist with generating specific reports through CPI database as requested by attorneys
Requirements for the IP Docketing Assistant:
  • 1-3 years of Patent and Trademark docketing experience required
  • Experience with CPI required
  • 1+ years of Annuity experience required, experience with CPI’ s Annuity Management System (AMS) preferred
  • Prior experience with the use of USPTO, WIPO, and foreign patent office websites
  • Demonstrated knowledge of US and foreign patent rules and procedures
  • Familiarity with IPDAS preferred
  • Excellent attention to detail
  • Ability to handle confidential material in fast-paced environment
  • Positive, pro-active attitude with the ability to perform without supervision
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     

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