IP Litigation Secretary

Boston, MA 02111

Posted: 10/16/2018 Employment Type: Direct Hire Specialty: Legal & Compliance Job Number: 82216

Our client in Boston, MA is seeking an IP Litigation Secretary to join their team. As the IP Litigation Secretary, you will provide administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the IP Litigation practice. Apply today!

Responsibilities for the IP Litigation Secretary:
  • Prepare documents, pleadings and filings for courts and other agencies
  • Assist with trial preparation
  • Assist with document management systems, which may include downloading patents and file histories
  • Prepare correspondence, memoranda and other documents in an accurate and timely manner
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements
  • Manage attorney/paralegal billable time by inputting into firm’ s system and process monthly billing by working closely with assigned billing specialist
  • Keep current with expense reporting and process check requests
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients
  • Work collaboratively with assigned team and section mates
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance
  • Participate in training opportunities to advance skill levels and efficiency in firm software
Requirements for the IP Litigation Secretary:
  • College degree or relevant work experience 
  • 3+ year’ s secretarial or administrative experience, preferably in legal or professional services organization
  • Knowledge of IP litigation databases and E-Filing
  • Experience and/or familiarity with Section 337 cases before the International Trade Commission a plus
  • Excellent written and verbal communication skills and strong organizational and administrative skills
  • Excellent attention to detail and ability to execute through to completion
  • Creative problem solving skills, reasoning ability and logical thought process
  • Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels
  • Ability to work independently and as part of a team
  • Outstanding sense of customer service and ability to handle confidential matters 
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint
  • Flexibility to work overtime when necessary
  • Must be eligible to work in the U.S. without sponsorship                     
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