Investment Administrative Assistant - Onsite Gym

Boston, MA 02116

Posted: 06/07/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83887

A Boston based investment management firm has an opening for an Investment Administrative Assistant to join their team. This position is a member of the six person administrative support team that assists and supports the firm’ s public investment team while reporting to the Manager, Investment Team Support. Don't miss this lucrative opportunity to join a firm that offers an onsite gym, bonuses, and an employee-oriented work environment. Apply today!

Responsibilities for the Investment Administrative Assistant:     
  • Provide excellent administrative support and client service
  • Communicate and collaborate effectively with teammates to ensure continuity of work, and priority and completion of work, in order to ensure top notch, seamless support
  • Screen and direct various communications, including answering and directing incoming calls, setting up conference calls, etc.
  • Assist with calendar management, travel and meeting arrangements, etc. for analysts 
  • Maintain various company databases, contacts, and filing systems
  • Download, organize and distribute research from various websites and on-line research tools
  • Document scanning, filing, and managing
  • Prepare expense reports
  • Draft various correspondences for analysts, as requested
Requirements for the Investment Administrative Assistant:
  • Undergraduate degree with 3+ year’ s professional experience in a direct administrative or executive assistant support role to one or more senior level executives, financial industry experience preferred
  • Strong command of English grammar and syntax
  • Demonstrated experience managing a complex calendar
  • Reputation with previous employers for demonstrating the highest integrity and outstanding performance and for maintaining discretion at all times
  • Ability to work independently while at the same time work effectively in a collaborative structure and with personnel throughout every level of the company
  • Aptitude to thrive in a fast-paced, deadline oriented environment
  • Intermediate to advanced level Microsoft Office skills (Word, Excel, Outlook)
  • Proven track record of success working collaboratively within a large team strongly preferred
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                      
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