Occupancy Specialist - $35-65K

Newton, MA

Posted: 06/18/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83069

Our client in Newton, MA is seeking a certified Occupancy Specialist to be a part of their team. Under the direction of the Property Manager, you will lease units and provide customer assistance to the clients. If you are someone who relates well to people and has the ability to exercise good judgment and discretion in dealing with residents, vendors, and co-workers, then apply today!

Responsibilities for the Occupancy Specialist:
  • Conduct Interviews and lease signing for move-ins in accordance with regulatory guidelines
  • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants
  • Assist residents to complete and sign all papers for interim and annual recertifications according to regulatory guidelines
  • Review all completed rental applications and leases for accuracy and completeness
  • Process, complete and maintain accurate resident files at move-in within established regulatory guidelines
  • Maintain superb relationship with residents, and adheres to Fair Housing Equal Employment and Equal Housing Opportunity requirements
  • Ensure that residents are in compliance with their lease, rules, and regulations
  • Receive and prepare work orders and work order history files
  • Operate the computer with Boston Post, property management software or relevant waiting list programs
  • Create and update spreadsheets, fliers, reports and other documents as requested
  • Manage schedules such as set up appointments and reminders
  • Complete data entry and projects in a timely and accurate manner
Requirements for the Occupancy Specialist:
  • Familiarity with the general management of subsidized housing programs
  • 2+ years’ experience in HUD/Affordable Housing is a must, social services or related field experience preferred
  • College degree strongly preferred
  • Excellent and proven customer skills are an absolute must
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Professional demeanor with the ability to adapt to last-minute changes
  • Highly organized with the ability to prioritize to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     
Benefits for the Occupancy Specialist: 
  • Medical, dental and vision coverage
  • 401(K) plan plus generous company match
  • Flexible Spending Accounts
  • Life and disability insurance
  • 10 Vacation days to start with increase based on tenure
  • 10 Paid holidays per year


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