Occupancy Specialist

Wellesley, MA 02481

Posted: 11/30/2018 Employment Type: Direct Hire Specialty: Accounting & Finance Job Number: 82566

As real estate firm in the Watertown/Somerville area is seeking an Occupancy Specialist to join their team. You will work  under the direction of the Property Manager, to lease units and provide customer assistance to the clients. The Occupancy Specialist must relate well to people, exercise good judgment and discretion in dealing with residents, vendors, and co-workers. Apply today!

Responsibilities for the Occupancy Specialist:
  • Conduct Interviews and lease signing for move-ins in accordance with regulatory guidelines
  • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants
  • Assist residents to complete and sign all papers for interim and annual recertifications according to regulatory guidelines.
  • Review all completed rental applications and leases for accuracy and completeness
  • Exercise common sense, good judgment, consistency and self-control in day-to-day contact with Applicants and in other business-related matters
  • Process, complete and maintain accurate resident files at move-in within established regulatory guidelines
  • Maintain superb relationship with residents, and adheres to Fair Housing Equal Employment and Equal Housing Opportunity requirements
  • Ensure that residents are in compliance with their lease, rules, and regulations
  • Receive and prepare work orders and work order history files
  • Operate the computer with Boston Post, property management software or relevant waiting list programs
  • Create and update spreadsheets, fliers, reports and other documents as requested
  • Manage schedules such as set up appointments and reminders
  • Complete data entry and projects in a timely and accurate manner
Requirements for the Occupancy Specialist:
  • Familiarity with the general management of subsidized housing programs
  • 3+ years' experience in HUD/Affordable Housing; social services or related field experience is preferred
  • College degree strongly preferred
  • Excellent and proven customer skills are an absolute must
  • Proficient in Microsoft Office
  • Professional demeanor with the ability to adapt to last-minute changes
  • Highly organized with the ability to prioritize to meet deadlines
  • Must be eligible to work in the U.S. without sponsorship                     
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