Office Manager - Accounting and Operations

Somerville, MA | Contract to Perm

Post Date: 12/28/2017 Job ID: 80187 Specialty: Accounting & Finance

A non-profit organization in Somerville, MA is seeking an Office Manager to join their team. In this contract-to-hire role, you will perform a wide range of functions including facility census, billing, collections, account payable, accounts receivable, the Medicaid application process, personal fund accounting and cash posting. As the Office Manager, you will ensure the timely payment of invoices, accurate reimbursement for services provided to residents of the facility and monthly reconciliation activities. Apply today!

Responsibilities for the Office Manager:
  • Responsible for census information for all facility residents
  • Receive all cash payments and record the cash payments in accordance with established Business Office policies and procedures
  • Assume overall responsibility for day to day management and processing of accounts payable, accounts receivable, purchasing, billing, payroll and similar fiscal/accounting activities. Posts receipts to journals, and balances receipts daily
  • Act as a backup for payroll, as needed
  • Maintain residents’ personal needs account in accordance with Federal, State and organizational regulations, to ensure proper handling of the residents’ personal funds
  • Responsible for the billing and collection of all resident accounts
  • Responsible for the tracking of all residents who are Pending Medicaid
  • Send timely notification to the appropriate SSI/Welfare office upon admission, discharge or conversion of residents
  • Coordinate with Social Services and Admissions to ensure accurate and timely processing of payment source changes
  • Review Medicaid Remittance Advices for variances or denial codes applicable to Business Office Manager position and takes the appropriate corrective action
  • Maintain the PCC Software System with updated Patient Liabilities and contact Medicaid with any income changes or discrepancies
  • Responsible for accurate insurance verification information on all residents
  • Responsible for preparing, analyzing and negotiating contractual proposals
  • Contribute to organizational strategic growth by conducting audits, analyzing current business practices, and proposing improved business practices to facilitate efficiency and cost savings
  • Responsible for preparation of organizational budget, including monitoring budget to meet bottom line expectations
  • Manage the purchasing of offices supplies and equipment for all staff, in accordance with company purchasing guidelines and budgetary restrictions
  • Maintain an up-to-date filing system for cash receipts, accounts receivable, accounts payable, residents’ financial information and personal needs funds to ensure ready-access to needed information
Requirements for the Office Manager:
  • Associate’ s Degree or higher (Bachelor’ s degree) in Business Management or Accounting strongly preferred
  • 3 years of Business Office Experience, preferably in a long term care setting
  • Ability to gather, interpret and analyze data.
  • Technology savvy with knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship   


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