Office Manager

Peabody, MA 01960

Posted: 01/10/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 82743

A boutique technology consulting firm in Peabody, MA is seeking a driven, customer-service oriented Office Manager to join their growing team. As the Office Manager, you will be the first point of contact for the company, welcoming and greeting all clients and visitors. In this position, you will coordinate all front desk activities, including distributing correspondence and redirecting phone calls, as well as offering administrative support across the organization.

Successful candidates are experienced at multi-tasking and managing numerous deadlines within a fast-paced working environment. You should be able to deal with time sensitive issues in a timely and effective manner, while streamlining office operations. Apply today!

Responsibilities for the Office Manager:
  • Perform general office maintenance
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Address customer issues
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Order front office and kitchen supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Run customer reports
  • Coordinate office vendors
  • Coordinate food and beverage orders for internal meetings
  • Arrange travel and accommodations, and prepare itineraries as needed
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements for the Office Manager:
  • Bachelor's Degree
  • 1-3 years of professional office experience
  • Ability to handle and support multiple projects concurrently
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship     
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