Part Time Administrative Assistant

Medford, MA

Posted: 03/08/2019 Employment Type: Contract Specialty: Office Services Job Number: 83208

A leading university in Boston, MA is seeking a Part-Time Administrative Assistant to join their team. In this contract role, you will work 20 hours a week and provide advanced administrative support and communication for the University Gift Officer team. Apply today!

Responsibilities for the Part-Time Administrative Assistant:
  • Handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents
  • Prepare and manage correspondence, reports and documents, including proofreading and editing
  • Handle incoming mail, maintain schedules and calendars, make travel arrangements, work with Advance database system (file contact reports, generate reports, etc.)
  • Gather data, request and conduct research, prepare donor gifts, etc. to assist in trip preparation for the frontline fundraisers
  • Assist in planning special events and other high-level meetings for the Director
  • Report to the Director of Development, University Initiatives
  • Assist the Director of Development and 3 Associate Directors of Development that make up the University Gift Officer Program
Requirements for the Part-Time Administrative Assistant:
  • High School Diploma/GED or Bachelor's Degree
  • Similar office experience
  • Advanced knowledge of Microsoft Office suite including word processing, editing, spreadsheet and database knowledge
  • Experience in higher ed setting
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship         

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