Part Time Program Coordinator

Boston, MA 02205

Posted: 11/09/2018 Employment Type: Contract Specialty: Office Services Job Number: 82451

A leading university in Boston, MA is seeking a Part Time Program Coordinator to join their team. In this contract role, you will report to the Director of Strategic Initiatives and Create Production. You will be responsible for coordinating a two day professional workshop as well as tracking expenses, payroll and registration. Apply today!

Responsibilities for the Part Time Program Coordinator:
  • Create 9 month schedule for all aspects of workshops
  • Ensure all components of the schedule are on track and delivered on time
  • Coordinate and update marketing email lists in Constant Contact
  • Ensure marketing email content is complete and approved, test and send on agreed dates
  • Draft and oversee launch of registration forms
  • Track registration
  • Coordinate and track payments to faculty, coaches, speakers and student workers
  • Complete standard contracts for speakers, faculty and coaches
  • Confirm registrant final counts, finalize and oversee catering delivery and cleanup, etc.
  • Track grant expenses; ensure accuracy of Grant and individual workshop P&L reports
Requirements for the Part Time Program Coordinator:
  • 2 years of experience
  • Agile, adaptable, and highly functioning in a new environment
  • Self-starter, problem solver
  • Meticulous record keeper
  • Detail oriented
  • Service oriented: demonstrated ability to deliver highest level of personal service to our fee paying registrants
  • Advanced Excel skills
  • Payroll skills preferred but not required
  • Experience with Constant Contact
  • Beginner level Qualtrics skills to create and analyze simple surveys
  • Must be eligible to work in the U.S. without sponsorship                     

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