Post-Award Grant Manager - $40/hr

Boston, MA 02205

Posted: 11/21/2019 Employment Type: Contract to Perm Specialty: Accounting & Finance Job Number: 84900

Job Description


Our client in Boston, MA is seeking a Post-Award Grant Manager to join their team. In this contract-to-hire role, you will provide direct support of proposal preparation and submission, as well as post-award financial management for the Electrical and Computer Engineering Department. Apply today!

Compensation: $40/hr

Responsibilities for the Post-Award Grant Manager:
  • Advise and assist faculty with the development, preparation, and submission of grant proposals
  • Assemble the entire proposal package in accordance with agency guidelines for a hand off to Sponsored Programs for the final review and submission
  • Serve as the primary point of contact for all outgoing subaward proposals
  • Work with the subaward site’ s administrative offices to collect all necessary proposal documentation from the subaward site
  • Interact with university offices on the behalf of principal investigators to provide clarification or amplifying information and to facilitate interpretations of guidelines
  • Assist in the preparation and submission of progress reports and final reports to sponsors
  • Maintain documentation such as biographical sketches and Current & Pending support to ensure they are always up to date
  • Prepare and submit through internal channels grant modifications, pre-award requests and no-cost extensions
  • Communicate frequently with PIs to keep them apprised of the project's financial business developments and assist them in the administration of awards.
  • Ensure that the award's budget and other data elements in SAP accurately reflect the terms of the award
  • Review project expenditures, including fringe benefit, facilities and administration, on a regular and timely basis, usually at least once a month
  • Reconcile project ledgers on a timely basis and review project financial transactions with the PI
  • Ensure that project expenditures are charged in accordance with the terms and conditions of the award and/or university policy
  • Review general ledgers for unallowable costs posted to the award
  • Ensure that the project complies with all appropriate university payroll, reimbursement, accounting, and personnel policies and practices
  • Monitor encumbrance balances on a monthly basis and ensure that the balance reflects current purchase obligations for the award and that purchase orders are closed out on a timely basis
  • Provide the PI with regular accounting reports of project balances and expenditures, as well as projections of future expenditures
  • Ensure that the percent of salaries charged corresponds to actual time spent on the project
  • Ensure that the project operates in accordance with its budget
  • Assist the PI to prepare budget amendments for sponsor
  • Assist PAFO in the preparation of financial reports or invoices when required on awards that require confirmation of completion of deliverables prior to submission or supplemental information that must accompany any financial report or invoice submitted to sponsor
  • Ensure that cost-share budget templates are prepared when required in accordance with university’ s cost-sharing policy
  • Advise and assist the PI in fulfilling the departmental award closeout requirements in accordance with the university’ s closeout policy
  • Provide all required documentation for the final financial report to PAFO
  • Ensure transfers of any overdraft amounts resulting from unusual circumstances or unanticipated project expenses to the appropriate source of funds is promptly completed prior to close out of the award
  • Ensure that the project records are kept in good order and are readily available for review and audit
  • Provide information for assigned faculty to Department Directors and Chairs for input in to university, college or department reports
  • Provide backup coverage to other Grants/Finance Administrators for vacation coverage or assistance during high volume times

Requirements for the Post-Award Grant Manager:
  • 5-6 years of experience 
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     

Contract Employee Benefits:
  • Health and Dental
    • Contract employees are eligible for subsidized health and dental insurance coverage upon completion of 120 hours on assignment within four (4) consecutive weeks working a minimum of thirty (30) hours per week.
  • Paid Sick Leave
    • Contract employees who are employed to work in the Commonwealth of MA may accrue and use up to forty (40) hours of paid sick leave per calendar year in increments of no less than one (1) hour.
  • 401(k) Plan
    • Regularly recruited contract employees, who are U.S. citizens aged twenty-one (21) or older, are eligible to contribute to KNF&T’ s retirement savings plan with Fidelity Investments.
  • Short Term Disability
    • Contract employees are eligible for subsidized short term disability, covering up to 12 weeks of a disability including maternity leave.
  • Free Training
    • KNF&T uses a state of the art e-Learning software training system. We encourage all our contractors to take advantage of this training, which is available 24 hours a day, 7 days a week.

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