Receptionist/Administrative Assistant

Needham, MA 02494

Posted: 11/15/2018 Employment Type: Direct Hire Specialty: Office Services Job Number: 82484

A small family foundation in Needham, MA is seeking a Receptionist/Administrative Assistant to join their team. This office offers an excellent work environment as well as competitive benefits such as 100% medical coverage, gym membership and covered parking. Apply today!

Responsibilities for the Receptionist/Administrative Assistant:
  • Serve as general receptionist
  • Perform daily administrative and clerical tasks and maintain supplies
  • Schedule meetings, conference calls, and meet/greet visitors
  • Arrange travel needs
  • Maintain contact information
  • Record expenses for the office and staff and expedite payments
  • Support administration of monthly donation process: create the check request packet; update and maintain the Grant Status database; send cover letter and check to the grantees; and create, maintain and update the internal computer records
  • Maintain and update all databases and grantee files
  • Interact with grantee contacts as needed for updating and clarification of grant information and IRS documentation and Impact Reports
  • Maintain binders of IRS receipts for tax purposes
  • Provide requested reports
  • Monitor mailbox sites and log content, respond to email inquiries, or forward inquiry to appropriate staff member
Requirements for the Receptionist/Administrative Assistant:
  • Bachelor’ s Degree preferred
  • Trustworthy, ability handle highly confidential information
  • Ability to prioritize work flow to address changing priorities
  • Familiarity and skill with Microsoft Word, Excel, PowerPoint and Outlook and ability to learn other software platforms
  • Experience working in an office and handling relevant tasks
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship     
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