Senior Facilities and Operations Manager

Boston, MA 02109

Posted: 06/20/2019 Employment Type: Direct Hire Specialty: Office Services Job Number: 83985

A professional services firm in downtown Boston, MA is looking for a Senior Facilities and Operations Manager to join their team. In this role, you will work with the planning committee to oversee architectural planning on projects. Additionally, you will maintain files and records of construction contracts, progress reports, and prepare the annual capital and expense budget for the Facilities and Operations department. If you have a bachelors degree and seven to ten years of experience in facilities and operations, apply today!

Responsibilities for the Senior Facilities and Operations Manager:
  • Work with Planning Committee to oversee architectural planning on projects
  • Maintain files and record of construction contracts, progress reports, change orders and payment schedules and arrange all movements of people, furniture and functions necessary to expedite construction
  • Prepare annual capital and expense budget for Facilities and Operations Department and make recommendations for equipment alternatives and methods of acquisition
  • Manage leases for all offices, including communicating terms and expansion options, to upper management and managing partners
  • Coordinate the hiring of vendors for outsourced projects, i.e. plumbing, electrical, janitorial, office supplies, etc.
  • Maintain schedules for all facilities, maintenance and lease commitments and produce periodic reports on the overall efficiency and cost of such facilities
  • Responsible for all café and lounge expenses, including catered meals, office functions, food supplies and equipment, etc., and related budgeting
  • Oversee the outsourced office services team; ensuring organization of the space and efficient management of US mail, faxes, interoffice communications and outside delivery services
  • Oversee the entire Facilities purchasing function, ensuring the efficient and cost effective provision of supplies within budget, and the maintenance of supply areas
  • Verify and process invoices for vendor services.

Requirements for the Senior Facilities and Operations Manager:
  • Bachelor’ s degree
  • Seven to ten years of experience in facilities and operations within the professional services or legal industry
  • Extensive experience with managing a complex budget
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship                     

  Employee Benefits: 
  • Health, Dental and Vision Insurance
  • 401(K) and/or Profit Sharing Plan
  • Generous Vacation & Sick Time
  • Generous Holiday Schedule
  • Health Savings Account
  • Medical, Dependent Care and Limited Purpose Flexible Spending Account
  • Subsidized Qualified Transportation Program
  • Qualified Parking Program
  • Short and Long-Term Disability Insurance
  • Life/Accidental Death & Dismemberment Insurance
  • Paid Parental Leave
  • Healthy and Delicious In-House Cafe and Food Services
  • Business Casual
  • Fitness Discounts
  • On-Site Wellness Events
  • On-Site Dry Cleaning Pick-up and Drop-off
  • Emergency Back-Up Daycare
  • Employee Referral Bonus
  • Uber for Business
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